Secretary (General) ANZSCO 521211: Job, Salary & Visa

Secretary (General) ANZSCO Code 521211

The Secretary (General) has an administrative and organisational support that is wide-ranging to facilitate the smooth running of an office, a department or an organisation. This position entails the administration of day-to-day office services, ensuring communication and assisting seniors in smooth and professional business operations. The General Secretaries work in most sectors, in the offices of corporations, government organisations, institutions of learning and even professional firms. This position includes tasks dealing with written correspondence, writing reports, arranging meetings and keeping proper records and filing systems.

A Secretary makes appointments, arranges travel plans, checking deadlines and commitments are met. They are a major point of contact with the management, staff, clients and other external stakeholders. Secretaries usually write documents, meeting minutes and intra-organisational messages. They also make sure that the information is properly stored, distributed and recorded according to the organisational procedures. The job also entails the administration of office supplies, administrative coordination and assisting in simple financial or human resource administration.

It requires good organisational and time management abilities because General Secretaries often have to juggle numerous tasks and priorities at the same time. Discretion, professionalism and attention to detail are highly important in dealing with sensitive information or in communicating with the communication of the executive. It is to be proficient with office software, document management systems and communication tools. Alongside the administrative duties, a Secretary General helps to enhance the efficiency of the offices by finding improvements in the working process and facilitating organisational processes. They assist in ensuring that there is a structured and productive working environment that allows managers and teams to concentrate on the strategic and operational objectives. In general Secreatry (General) is an important figure in facilitating organisational efficiency. They maintain the smooth running of day-to-day activities in an organisation through good administration support, communication and professional organisational management.

Skill Level:	3
Alternative Tittle:	Office Secretary
Migration Strategy:	CSOL
ANZSCO Code:	521211

Secretary (General) Job Description, Responsibilities, and Education Requirements

In Australia and New Zealand

Most occupations in this group have a level of skill commensurate with the qualifications and experience outlined below. An AQF Certificate III, including at least two years of on-the-job training, or AQF Certificate IV. NZ Register Level 4 qualification.

You must have 3 years of relevant experience may substitute for the formal qualifications listed above. In some instances, relevant experience and/or on-the-job training may be required in addition to the formal qualification.

Tasks Include

Liaising with other staff to arrange meetings, and to gain and provide information.
Preparing reports, briefing notes, and correspondence, and proofreading work for typographical and grammatical errors.
Maintaining appointment diaries and making travel arrangements.
Processing incoming and outgoing mail, filing correspondence, and maintaining.
Answering telephone calls, responding to inquiries, and redirecting callers.
Taking and transcribing dictation of letters and other documents.
Greeting visitors, as certaining the nature of business, and directing visitors to appropriate persons.
May implement management decisions and maintain records of meetings.
May handle bookkeeping and petty cash functions.